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J U S T I C E |
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| V I C T O R I A | ||
| Courts' EDI Service | ||
ELECTRONIC DOCUMENT LODGEMENT IN THE MAGISTRATES COURT
Operating
for over 10 years, the Courts’ EDI service has over 200 subscribed law firms,
lodging over 35% of the state’s caseload of Complaints, Default Order
Requests, Warrants to Seize Property and Summons for Examination.
Within
the Court system, Electronic Data Interchange (EDI) means that solicitors are
now able to file Magistrates Courts Civil Complaints, Default Orders, Warrants
to Seize Property and Summons for Examination overnight without any paper
leaving their office.
How the
Courts’ EDI Service works
The
details required on the above mentioned civil documents are entered into a
computer at the solicitors office. Upon completion of the days entries the data
is transmitted to the Court computer via electronic mailboxes maintained by the
IBM network. The data is validated overnight. The next morning the law firm will
receive an acknowledgment message in relation to their documents.
The complaint is ready to be printed (including notice of defence, affidavit of service, etc) and served
The
amount of judgement, cost and interest specified for a Request for Order
The
Warrant to Seize Property can be printed and forwarded to the Sheriff
The
Summons for Oral Examination has been set down for hearing and is ready to be
served
A
paper copy of the document only needs to be filed if requested by the Registrar.
Court
fees and transaction costs for EDI documents are electronically withdrawn from
an account nominated by the law firm. Full transaction details are provided
weekly to assist reconciliation with bank statements.
EDI has many
advantages
Attendance
at the Court is not required
Overnight
issue of Court documents
No
preparation, receipting or reconciliation of cheques or stamp duty
Civil
process can be undertaken at any court in the state using the one process
Access to
the Courts’ EDI Service
There
are three options currently available for law firms to access the Courts EDI
Service, from Compucourt, Tailored Computer System and CITEC.
The
Courts’ EDI Service has won the National Award for Excellence through
Information Technology and a Government Technology Productivity Silver Award.
These awards recognise the innovation, efficiency and productivity gains for the
legal system introduced by the Courts EDI Service.
If you require further information about the Courts EDI service, or how to become an EDI participant, please contact:
| Courts' EDI Service |
2nd Floor 233 William Street Melbourne Vic 3000 GPO Box 882G Melbourne Vic 3001 |
Telephone (03) 9628 7903 Facsimile (03) 9628 7826 |
The above diagram is a basic overview of how the
Courts’ EDI system operates.
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OVERVIEW
OF EDI STEPS |
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1.
Data created by law firms/users at any time before 5.00pm |
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2.
Data forwarded by users to IBM network before 5.00pm |
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3.
Data Retrieved from IBM network by EDI computer |
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4.
Data sorted and transferred to Courts Mainframe |
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5.
Mainframe sorts and issues data |
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6.
Data transfer from mainframe back to EDI computer with issue or rejection
messages attached |
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7.
Data then translated and sent back to IBM network |
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8.
Users then dial into IBM network and collect return messages from 9.00am
next day |
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9.
EDI banking initiated, direct debit requests sent direct to bank via modem |
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10.
Users print copies of documents issued ready for service etc. |
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Complaints,
Default Orders, Warrants to Seize Property and Summons for Oral
Examination
all issued and ready for service overnight |